Job Description

Administrative Assistant

We are web-based video-on-demand networks with a focus on adult entertainment, based out of Downtown Miami. We are a group of creative souls with diverse backgrounds. If you are also a true believer of work hard & play hard, this is the place to be. At PSM, you will enjoy a fun & casual environment, team-building retreats, startup spirits, and great benefits.

Paper Street Media, LLC is hiring for a full-time Administrative Assistant. The primary role of the Administrative Assistant is to prioritize and handle internal and external correspondence. This role requires a solid approach to solving challenges independently and enjoys working in a team environment. This role requires someone with impeccable organization, communication, and problem-solving skills to act as the right hand to the leadership on many day to day matters.

The job will expose you to the content of adult nature. If this is something you are not comfortable with please do not apply.

We will contact you via email only. We will not contact you via phone calls or any 3rd party messaging system. Please be aware of any job offer scam.

Learn more about us here

What You'll Be Doing

• Greeting visitors, and answering incoming phone calls when needed.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Partnering with HR to maintain office policies as necessary.
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Managing relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Participating actively in the planning of company events.
• Responsible for developing standards and promoting activities that enhance operational procedures.
• Allocating available resources to enable successful task performance.
• Additionally, this person will be expected to handle highly sensitive and confidential financial, legal, personnel, and institutional information while exercising professionalism and discretion.
• Responsible for corporate communication.
• Coordinating and leading office staff activities to ensure maximum efficiency.
• Ensuring security, integrity, and confidentiality of data.
• Track expenses, budget, taxes, cash flow, receipts, and other financial dealings of the companies.
• Track office equipment/inventory.
• Accurately perform regular reconciliations of cash, third-party payment platforms, credit card, and bank transactions.
• Ensure that all office files and records are properly organized, up-to-date, and secure.
• Oversee office cleaning and maintenance to ensure a clean and safe work environment.
• Maintaining a safe and secure working environment.
• Responsible for the day-to-day professional and confidential support for executives.
• Producing reports, composing correspondence, and drafting new contracts.
• Participates as needed in special department projects.

Requirements

• Bachelor's degree (B.A.) or equivalent, four years related experience, or equivalent combination of education and experience.
• Basic competence in duties and tasks of supervised employees.
• Office management experience.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as a member of various teams, a true team player, and supervisor to accomplish tasks.
• Acute attention to detail.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, PowerPoint, and Google Workspace (Gmail, Sheets, & Drive).

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